Charles Avenue Improvement Project (St. Charles to Oak)

General Information

Project Location(s):
North Charles Avenue from St. Charles to Oak
Project Status:
Punch List
Bid Opening Date:
Tuesday, July 6, 2021 at 11:00 A.M., via Zoom
Construction Start Date:
August 2, 2021
Construction Completion Date:
Spring 2022
Contractor:
A Lamp Concrete Contractors, Inc.
Construction Engineer:
Civiltech Engineering, Inc.
Design Engineer:
Strand Associates, Inc.
Awarded Contract Amount:
$1,635,041.00
Adjusted Final Contract Amount:
Civiltech Engineering, Inc.
Funding Source(s):
GO Bonds, Stormwater Fund, Water Supply Fund, Wastewater Fund, Sewer Separation Fund

Objective

To significantly improve the condition of the roadway by removing the existing deteriorated pavement and replacing it with a new structurally sound pavement. To improve water system capacity and reliability by replacing the existing water main.

Description

This project consists of the reconstruction of North Charles Avenue from St. Charles Road to Oak Street. The project includes combined sewer separation. The project also includes replacement of the existing 4'' water main. Some selective sanitary sewer system improvements are also included.

Justification

The Village's pavement management program has determined that the condition of the street has deteriorated to the point that pavement rehabilitation is needed. This project is to be partially funded by voter approved bond proceeds. The existing 4'' water main has insufficient capacity. The Illinois EPA Public Water Supply Loan Program (PWSLP) is expected to provide loan funding for the water main improvements.

BIDDING & PLANHOLDERS  INFORMATION

Village Projects are typically bid through the online bidding service QuestCDN. A list of plan holders as well as the initial bid tabulation will be available on the QuestCDN project page. For more details on how the Village bidding process works, please visit the Bidding Information page.

Proposals for the Charles Avenue Improvement Project will be received electronically by the Village of Villa Park, Illinois, through QuestCDN at https://www.questcdn.com under QuestCDN Project #7068504 until the Bid Deadline.  Immediately thereafter, the proposals will be opened and read aloud via Zoom.  Notwithstanding the foregoing, the Village reserves the right to defer, postpone, delay, or reschedule the Bid Opening for such time and to such date as the Village, in its sole discretion, determines is in the best interest of the Village.   The Bid Opening Zoom meeting may be accessed as follows:

https://us06web.zoom.us/j/87570515834?pwd=UXpkcG02RWt0ZTY3a1prYWhHeGdmdz09
Meeting ID: 875 7051 5834
Passcode: 102359

Proposals shall be submitted in accordance with the Bidding Documents prepared by Strand Associates, Inc., 1170 South Houbolt Road, Joliet, Illinois 60431.

Bidding Documents

  1. Advertisement for Bids - Charles Ave (St Charles to Oak)
  2. Bid Tabulation - Charles Ave (St Charles to Oak)

Contract Documents

  1. Phase II Engineering - Strand Associates, Inc. - Charles Ave (St Charles to Oak)
  2. Phase III Engineering - Civiltech Engineering, Inc. - Charles Ave (St Charles to Oak)
  3. Construction - A Lamp Concrete Contractors, Inc. - Charles Ave (St Charles to Oak)

Related Documents

  1. Letter to Residents - Notice 01 - Owner Survey 2020 - Charles Ave (St Charles to Oak)
  2. Letter to Residents - Notice 02 - Owner Survey 2021 - Charles Ave (St Charles to Oak)
  3. Letter to Residents - Notice 03 - Construction Start-Lead Notice - Charles Ave (St Charles to Oak)
  4. Letter to Residents - Notice 04 - Special Sewer Televising - Charles Ave (St Charles to Oak)
  5. Letter to Residents - Notice 05 - Water Shutoff 01 - Charles Ave (St Charles to Oak)
  6. Letter to Residents - Notice 06 - Water Shutoff 02 - Charles Ave (St Charles to Oak)
  7. Letter to Residents - Notice 07 - Water Shutoff 03 - Charles Ave (St Charles to Oak)
  8. Letter to Residents - Notice 08 - Driveway Access - Charles Ave (St Charles to Oak)
  9. Resident Information - Treegator Watering Bag Specifications Sheet

Project Updates

DateDescription
May 20, 2022Construction is complete. A final balancing change order has been approved. Staff is working to close out the project.
March 11, 2022Only punch list work remains. Staff is working to coordinate the completion of that work. Staff is also working to prepare a final, balancing change order to submit for consideration by the Village Board.
December 24, 2021Only punch list work remains. That work is mostly complete, but the few remaining items will likely be postponed until spring 2022. Staff is working to prepare a final, balancing change order to submit for consideration by the Village Board.
November 12, 2021The only remaining project milestones are the establishment of the new sod and the completion of punch list items. A punch list inspection was completed this week and a final punch list was provided to the contractor.
October 22, 2021Final asphalt surface paving took place this week. Sodding and tree planting are currently in progress. Following the completion of these efforts, the only remaining project milestones would be the establishment of the new sod, the lining of the sewer, and the completion of any punch list items.
October 15, 2021Grading of parkways and placement of topsoil took place this week. There is still some remaining concrete work that must take place. Final asphalt surface paving is expected to be completed next week. Sodding is also tentatively anticipated to begin next week. Following the completion of those efforts, the only remaining project milestones would be the establishment of the new sod and the completion of any punch list items.
October 8, 2021Paving of a preliminary layer of asphalt, or “binder course” took place this week. Most residents on Charles Avenue regained driveway access at the end of the week. The contractor is now working to complete all remaining concrete work and to grade parkways and place top soil in preparation for final surface paving and sodding.
October 1, 2021The new concrete curb and gutter was poured earlier this week. Other concrete work, such as sidewalk and driveway apron construction, are currently underway. Residents on Charles Avenue are currently without driveway access while this work takes place and the new concrete cures. Paving of a preliminary layer of asphalt is expected to take place next week, at which point most (if not all) residents should regain driveway access.
September 24, 2021Underground utility construction work is now complete. Excavation and preparation of the new roadway are now underway.
September 10, 2021Staff received a water operating permit for the new main from the Illinois EPA. The contractor began installing water services on the new main. Residents will experience a brief disruption in their water service when their service line is transferred over to the new main. Residents will be encouraged to flush their water line following this transfer to remove any debris from the line. Installation of the storm sewer main is nearly complete, and installation of curb structures and pipes will follow.
September 3, 2021The new water main has passed required testing. Staff is now working to obtain a water operating permit for the new main from the Illinois EPA. Once the main has an operating permit, the contractor will begin installing water services on the new main. Residents will experience a brief disruption in their water service when their service line is transferred over to the new main. Residents will be encouraged to flush their water line following this transfer to remove any debris from the line. Construction of the new storm sewer also continued this week. Replacement of sanitary sewer services is also in progress.
August 27, 2021The new water main is currently in the process of undergoing testing and disinfection. After this process is complete and all testing has passed, the new main will be placed into service. That process is expected to be completed by the end of next week. At that point the contractor will begin installing water services on the new main. Residents will experience a brief disruption in their water service when their service line is transferred over to the new main. Residents will be encouraged to flush their water line following this transfer to remove any debris from the line. Construction of the new storm sewer also continued this week. Installation of the storm sewer main is nearly complete, and installation of curb structures and pipes will follow.
August 20, 2021Installation of the new water main was completed this week. The new water main must now undergo pressure testing, disinfection, and bacteriological testing before it can be placed into service. That process is expected to take several weeks to complete. Construction of the new storm sewer also began this week. The contractor is planning on utilizing two crews in the coming weeks. With multiple crews working during the day, it may be difficult for traffic to move through the corridor, and access to driveways may be impacted during working hours.
August 13, 2021The Village has contracted with Midland Plumbing to provide televising of sewer services on Charles Avenue next Tuesday, Wednesday, and Thursday. Letters notifying of the televising opportunity were delivered to residents on the west side of the street this morning, Friday, August 13. Due to the schedule of the construction, there is a limited amount of time available to provide this service. This week the contractor progressed with the installation of the new water main. The contractor is planning on utilizing two crews in the coming weeks. With multiple crews working during the day, it may be difficult for traffic to move through the corridor, and access to driveways may be impacted during working hours. Construction of the new water main is underway.
August 6, 2021Construction began this week. Efforts that took place included construction layout, utility locates, and tree removal. Full construction operations are expected to begin next week.
July 30, 2021A construction contract has been executed. A pre-construction meeting was held this week. Staff is working to prepare for the start of construction.
July 16, 2021A construction contract has been awarded. Staff is working to execute the contract and to prepare for the start of construction.
July 9, 2021A bid opening was held on July 6, 2021. The apparent low bidder was A Lamp Concrete Contractors, Inc. A contract award recommendation has been submitted for consideration at the July 12, 2021 Village Board meeting.
June 25, 2021This project is currently out to bid. A bid opening is scheduled for July 6, 2021.
June 18, 2021This project was advertised for bidding this week. A bid opening is scheduled for July 6, 2021.
June 11, 2021Staff is working to advertise the project for bidding.
May 14, 2021An ordinance authorizing the Village to borrow funds from the IEPA for the wastewater component of the project has been approved. Staff is working to advertise the project for bidding.
April 23, 2021Staff is working to submit the loan application to the IEPA.
March 5, 2021
The 30-day public comment period required by IEPA loan rules will end this week.
January 26, 2021Design of this project is complete. An IEPA water construction permit has been issued. An ordinance authorizing the Village to borrow funds from the IEPA for the wastewater component of the project was approved at the January 25, 2021 Village Board meeting and is now pending publication in the Daily Herald followed by a public comment period as required.
January 8, 2021
Documentation needed for an IEPA loan is being prepared for a Council Ordinance approval.
January 1, 2021Design of this project is complete. An IEPA water construction permit has been issued. Funding is being reviewed as a part of budget preparation along with reviewing the documentation needed for an IEPA loan.
December 4, 2020Funding is being reviewed as a part of budget preparation along with reviewing the documentation needed for an IEPA loan.
October 30, 2020Design of this project is complete. An IEPA water construction permit has been issued. Funding is being reviewed as a part of budget preparation along with reviewing the documentation needed for an IEPA loan.
October 2, 2020
Funding is being reviewed as a part of budget preparation.
July 10, 2020Staff has received pre-final plans. The design engineer is now working to complete final plans and specifications. An IEPA water construction permit has been issued.
May 8, 2020The design engineer is working to complete final plans and specifications.
May 1, 2020An IEPA water construction permit has been issued.
April 24, 2020Staff has received pre-final plans. The design engineer is now working to complete final plans and specifications. An IEPA water construction permit application has been submitted.
April 20, 2020Resident Surveys were delivered. A copy can be found above, in the Related Documents section.
March 27, 2020An IEPA water construction permit application has been submitted.
March 20, 2020Staff has received pre-final plans. The design engineer is now working to complete final plans and specifications.
March 13, 2020Staff has received preliminary plans. The design engineer is working to complete pre-final plans and specifications. An IEPA water construction permit application has been submitted.
March 6, 2020Staff has reviewed preliminary plans and provided the design engineer with review comments. An IEPA water construction permit application was submitted this week.
February 21, 2020Staff held a design progress meeting with the design engineer. The design engineer is working to address review comments.
February 14, 2020Staff has reviewed preliminary design plans and provided the design engineer with review comments. Staff has also held a design progress meeting with the engineer.
January 31, 2020Staff held a design progress meeting with the engineer this week.
January 3, 2020Staff has reviewed preliminary design plans and provided the design engineer with review comments.
December 20, 2019Staff has reviewed the preliminary design plans submitted by the design engineer and provided the design engineer with review comments. A design progress meeting was held with the design engineer earlier this month. The design engineer is in the process of addressing the review comments and completing design.
December 13, 2019A design progress meeting was also held with the design engineer this week.
December 6, 2019Staff has reviewed the preliminary design plans submitted by the design engineer and provided the design engineer with review comments. A meeting to discuss the village’s comments is scheduled for next week.
November 29, 2019Staff is now working to schedule a meeting to discuss the Village’s comments.
November 22, 2019A meeting to discuss the Village’s comments could not proceed as planned; staff is now working to reschedule that meeting.
November 15, 2019Staff has reviewed the preliminary design plans submitted by the design engineer and provided the design engineer with review comments. A meeting to discuss the Village’s comments is scheduled for today.
June 28, 2019The design engineer has submitted preliminary design plans. Staff is in the process of reviewing those plans.
June 14, 2019The consultant is expected to submit preliminary design plans within the next week.
June 6, 2019Topographic survey, geotechnical investigation, and sewer main televising have been completed. The consultant is currently working to prepare preliminary design plans.
May 30, 2019Geotechnical investigation, including soil borings and pavement cores, is expected to be completed tomorrow.
May 10, 2019Topographic survey was completed this week. The project is currently under design.
May 3, 2019Topographic survey began this week. Public Works staff located Village utilities in the field.
April 25, 2019Staff held a design engineering kick-off meeting this week. Topographic survey is scheduled to begin next week.
April 18, 2019An engineering services agreement has been approved with Strand Associates for design of this project. Staff is working to schedule a kick-off meeting.