Jackson Pond Outlet Project

GENERAL INFORMATION

Project Location(s):Jackson Pond and Willowcrest Subdivision
Project Status:Contract Execution
Bid Opening Date:February 12, 2019
Construction Start Date:April 1, 2019
Construction Completion Date:TBD
Contractor:EarthWerks Land Improvement and Development Corp. 
Construction Engineer:Christopher B. Burke Engineering, Ltd.
Design Engineer:V3 Companies of Illinois, Ltd.
Awarded Contract Amount:$305,718.00
Adjusted Final Contract Amount:TBD
Funding Source(s):Stormwater Fund

This project is a portion of the larger Sugar Creek Watershed Drainage Improvement Project. This project also includes:

More detailed information on these projects can be found on their respective project pages.

OBJECTIVE

To expand the Jackson Pond stormwater detention basin to lessen the frequency and severity of area flooding. The stormwater improvements are a portion of a larger project identified in the Sugar Creek Basin Flood Control Study.

DESCRIPTION

The project consists of the construction of approximately 1,100 feet of storm sewer beginning at Jackson Pond and connecting to existing storm sewers along Willow Crest Drive. The project includes the construction of new storm sewer within Village-owned property and along Leslie Lane and Willow Crest Drive.

JUSTIFICATION

This project is to be partially funded by voter approved bond proceeds. The storm sewer is proposed in the V3 Flood Control Study. The Jackson Pond expansion is proposed in the V3 Flood Control Study.

Planholders

OrganizationOrganization AddressPlanholderAddendum #01 Received
Misfits Construction Co.223 S Wacker Dr, Ste. 8400
Chicago, IL 60606
Yes  
Archon Construction Co., Inc.563 S Rte 53
Addison, IL 60101
Yes 
H. Linden and Sons Sewer and Water, Inc.722 E South St
Plano, IL 60545
YesYes
Cerniglia Co. 3421 W Lake St
Melrose Park, IL 60160
Yes
EarthWerks Land Improvement and Development Corp. 1240 Lyon Rd
Batavia, IL 60510
YesYes
 Martam Construction, Inc. 1200 Gasket Dr
Elgin, IL 60120
YesYes
 LIFCO Construction, Inc. P.O. Box 87200
Carol Stream, IL 60188
Yes
 Trine Construction Corp. 1S420 Schaffner Rd
Wheaton, IL 60189
Yes
John Neri Construction Co.  770 Factory Rd
Addison, IL 60101
YesYes
Copenhaver Construction, Inc.75 Koppie Dr
Gilberts, IL 60136
YesYes
A Lamp Concrete Contractors, Inc.1900 Wright Blvd
Schaumburg, IL 60193
YesYes
Landmark Contractors, Inc.11916 W Main St,
P.O. Box 1104
Huntley, IL 60142
Yes
Swallow Construction Corp.4250 Lacey Rd
Downers Grove, IL 60515
YesYes

PROJECT UPDATES

Posted DateDescription
May 3, 2019Construction of the new storm sewer is complete. Restoration work is now in progress.
April 25, 2019Construction of the new storm sewer was completed this week. Restoration work is now commencing.
April 18, 2019Construction of the new storm sewer is currently in progress. This work is expected to be completed within the next week.
April 11, 2019Construction of this started last week. Construction of the new storm sewer is currently in progress.
March 28, 2019Contracts for this project were executed this week. Staff is now working to schedule a pre-construction meeting.
March 21, 2019A construction contract and construction engineering agreement for this project were awarded at the Village Board meeting on February 25, 2019. Staff is now working to execute contracts.
March 8, 2019The South Michigan and Jackson Pond Project page was split into three different pages, Michigan (Madsion to Jackson), Jackson Pond Overflow Project, and the Jackson Pond Outlet Project.
February 28, 2019A construction contract and construction engineering agreement for this project were awarded at the village board meeting on February 25, 2019. Staff is now working to execute contracts.
February 14, 2019A bid opening was held on February 12, 2019, at 10:00 a.m. The Village received ten bids. The apparent low bidder was EarthWerks Land Improvement and Development Corporation of Batavia, Illinois, with an as-read bid amount of $305,718.00. Staff has submitted a contract award recommendation for board consideration.
January 31, 2019The project is current advertised for bidding.
January 25, 2019The Jackson Pond Outlet Project was advertised. The bid opening is Tuesday February 12, 2019, at 10:00 a.m.
January 3, 2019Construction is expected to begin in early 2019.
December 13, 2018Construction is expected to begin in January.
December 6, 2018A preconstruction meeting was held on December 4, 2018. The contractor expects to begin work in January.
November 29, 2018A preconstruction meeting for Jackson Pond is scheduled for December 4, 2018.
November 8, 2018Staff met with the County to discuss stormwater modeling and issues with School District 45.
November 1, 2018A bid opening for the overflow basin was held on November 1, 2018. Staff plans to submit a recommendation to the Board at the November 26, 2018 Board Meeting.
October 29, 2018A second addendum was issued for Jackson Pond. The bid opening has been rescheduled for November 1, 2018.
October 25, 2018Michigan Avenue: a final balancing change order was approved by the Board on October 22, 2018 and Staff is working to close out the project.
October 18, 2018A bid opening for the overflow basin is scheduled for October 30, 2018. District 45 has notified the Village that they do not wish to allow any spoil from the expansion of Jackson Pond, including that which is generated from District 45 property, on District 45 property.
October 11, 2018Michigan Avenue: a final balancing change order will be presented to the Board at the October 22, 2018 Board Meeting.

Jackson Pond: Staff has received County approval to bid the project. A bid opening is scheduled for Tuesday, October 30th, 2018 at 10:00 a.m.. A mandatory pre-bid meeting is scheduled for Tuesday, October 23, 2018 at 10:00 a.m. The village is awaiting a response from District 45 about work on District 45 property.
October 4, 2018Staff is waiting for final approval before going out to bid for Jackson Pond. The Village provided responses to questions from District 45 about the Jackson Pond construction project.
September 20, 2018Staff provided review comments to the consultant for Jackson Pond. The village received questions from District 45 about the construction on their property and Staff is working to address those questions.
September 13, 2018The design of the overflow basin continues.
September 6, 2018A meeting with ComEd was held to determine how power could be extended through the Jackson Pond project area.
August 17, 2018The consultant is working to complete design of the overflow basin for Jackson Pond.
August 10, 2018A response has been submitted to IEMA for a potential grant for Jackson Pond.
July 27, 2018Staff received requests for additional information for both CDBG and IEMA for the Jackson Pond grants, and is working to address those requests.
July 19, 2018A final balancing change order for Michigan Avenue will be submitted to the Board at an upcoming board meeting.
July 5, 2018Revised grant paperwork for Jackson Pond was submitted to CDBG and IEMA at their request for two separate grants.
June 7, 2018All work except for the punch list on Michigan Avenue is complete.

The consultant is working to address Staff comments on Jackson Pond.
June 1, 2018On Michigan Avenue, the HMA surface was installed. All work except for the punch list is now complete.
May 24, 2018Due to weather end the end of school, HMA surface was unable to be installed. HMA surface is expected to be installed next week.
May 17, 2018On Michigan Avenue, the HMA binder has been installed as well as the sod. HMA surface is expected to begin the week of May 21, 2018.
May 10, 2018On Michigan Avenue, excavation of the pavement is complete. The HMA binder will be installed next week, weather permitting.

The design consultant is working to complete plans and specs for Jackson Pond.
May 3, 2018All concrete work is complete on Michigan Avenue. Removal of the existing pavement has begun.

V3 Companies is working to complete Phase II design for Jackson Pond. Staff is working with V3 Companies to provide DuPage County with Grant requirements.
April 26, 2018Underground work and concrete removal is complete on Michigan Avenue. Concrete replacement is expected to be complete the week of April 30th.

Staff is working with V3 Companies to provide DuPage County staff with grant requirements, and with State Hazard Mitigation Department to respond to questions about possible additional funding for future phases.
April 19, 2018On Michigan Avenue, the installation of all storm sewers is nearly complete. Sanitary service and lead water service replacements will follow.

Staff met with CDBG staff to discuss CDBG scheduling and funding for Jackson Pond.
April 12, 2018On Michigan Avenue, installation of the 72'' diameter storm sewer is complete and installation of other storm structures has begun.
April 5, 2018On Michigan Avenue, installation of the 72'' diameter sewer continues.

The design engineer is working to address comments and complete plans and specs for Jackson Pond.
March 29, 2018On Michigan Avenue, Concrete work at the entrance to Jackson Middle School has been completed.

A preliminary review of the Jackson Pond expansion was completed and comments were provided to the designer.
March 22, 2018On Michigan Avenue, installation of the 72'' diameter sewer continues.

A meeting with District 45 staff was held to discuss the expansion of Jackson Pond.
March 15, 2018On Michigan Avenue, Installation of the 72'' diameter sewer began this week. Public works and the Police Department assisted with traffic flow around Jackson Middle School while the intersection of Jackson and Michigan was closed for construction.

The design engineer is working on Plans and Specs for Jackson Pond.
March 8, 2018On Michigan Avenue, tree removal was completed. Installation of the storm sewer is expected to begin next week.

Staff provided comments of preliminary Plans for the Jackson Pond Improvements to the consultant.
March 1, 2018A meeting to discuss the start of the South Michigan improvements is scheduled for March 2, 2018. Staff began review of the preliminary plans for the Jackson Pond Improvements.
February 22, 2018South Michigan improvements will begin when weather permits. Staff is reviewing soils testing results from the fields around Jackson Pond.
February 15, 2018School District 45 has approved the detour plan for the intersection of Jackson and Michigan. The Village has received preliminary plans for the Jackson Pond Improvements.
February 1, 2018A meeting was held with School District 45 staff to discuss the project.
January 25, 2018The design engineer is working on plans and specifications for Jackson Pond.
January 18, 2018A meeting to discuss design concerns of Jackson Pond was held on January 16, 2018.
January 4, 2018A meeting to discuss construction on Michigan has been scheduled with School District 45 for January 26, 2018.
December 21, 2017A pre-construction meeting was held and construction will begin when weather permits (likely in March).
December 7, 2017A construction engineering services agreement for the Michigan Project was approved at the Board Meeting on December 4, 2017.
November 22, 2017A proposal for Phase III construction engineering services for the Michigan Project is expected to be submitted for consideration at the Board Meeting on December 4, 2017.
November 16, 2017A construction contract for the Michigan Project was awarded to A Lamp Concrete Contractors, Inc., at the November 13, 2017 Village Board meeting. Staff is working to execute contracts.
November 2, 2017The bid opening for Michigan was held on October 31. A Lamp was the apparent low bidder. Staff will prepare a recommendation for the board to consider at the November 13 Board Meeting. Soil borings for the expansion of Jackson Pond were performed on November 2, 2017. The results will be analyzed and incorporated into the design.
October 26, 2017Soil borings for the expansion of Jackson Pond are scheduled for November 2, 2017.
October 19, 2017District 45 has approved the IGA between District 45 and the Village for the proposed improvements Staff will present the IGA to the Board for consideration at the October 23 Board Meeting.
October 12, 2017A project kickoff meeting for Phase II Design Engineering was held on October 10, 2017. Once District 45 approves the IGA between District 45 and the Village for the proposed improvements Staff will present the IGA to the Board for consideration.
October 5, 2017Due to a large number of questions the bid opening has been rescheduled for October 31, 2017 to allow staff to provide answers to all potential bidders. A project kickoff meeting for Phase II Design Engineering is scheduled for October 10, 2017.
September 28, 2017Staff will be attending the District 45 Board Meeting on October 2, 2017 to discuss questions about the project. Staff hopes to receive approval from District 45 on the IGA shortly after the questions are answered. The IGA will be presented to the Board for consideration when District 45 is ready. Staff is working to setup a project kickoff meeting for Phase II Design Engineering.
September 22, 2017The portion of the project on Michigan will be advertised on September 22, 2017. A bid opening is scheduled for October 10, 2017.
September 15, 2017Staff received a proposal to complete Phase II design engineering of Jackson Pond from V3. Staff plans to submit the agreement to the Board for consideration at the September 25, 2017 Board Meeting.
September 8, 2017District 45 provided comments on the IGA for Jackson Pond. Staff found them to be mostly acceptable and hopes to have the final version completed soon.
August 11, 2017An IGA was submitted to District 45 to review for the proposed improvements.
August 4, 2017Staff reviewed pre-final Plans and Specs and returned them to the consultant.
July 14, 2017Staff is working to create an IGA with District 45 for the stormwater improvements associated with Jackson Pond.
June 9, 2017Consultant is working to complete Phase II Plans and Specs. A meeting with School District 45 Board is scheduled for June 19, 2017.
May 12, 2017Staff met and discussed various options for the configuration of Jackson Pond and nearby recreational facilities. The consultant is making changes to the design to address staff's concerns.
April 21, 2017Staff and the consultant are discussing various options to try and reduce the footprint of the pond and how those changes would effect cost.
April 14, 2017A meeting to discuss the improvements with Jackson Middle School was held on April 12, 2017. Staff will present the conceptual plans to the School Board on May 15, 2017.
April 7, 2017A meeting to discuss the improvement with Jackson Middle School is scheduled for April 12, 2017.
March 31, 2017Consultant is working to prepare Phase II Plans and Specs.
March 24, 2017Staff provided comments on a preliminary set of Plans.
February 24, 2017The Consultant is works to prepare Plans and Specs.
February 17, 2017The Village met with the consultant to discuss possible options for the outlet and overflow of Jackson Pond.
February 10, 2017The Village attended a meeting with School District 88 to try and gain support for the watershed plan, including Jackson Pond.
January 20, 2017Consultant is working to prepare Phase II Plans and Specs.