Maple Area Improvement Project
GENERAL INFORMATION
Project Location(s): | Various (see map) |
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Project Status: | Closeout |
Bid Opening Date: | 11:00 a.m. Tuesday, June 1, 2021, via Zoom |
Mandatory Pre Bid Meeting: | 11:00 a.m. Tuesday, May 4, 2021, via Zoom |
QuestCDN Number: | 7771788 |
Construction Start Date: | October 11, 2021 |
Construction Completion Date: | 2022 |
Contractor: | A Lamp Concrete Contractors, Inc. |
Construction Engineer: | Edwin Hancock Engineering Company |
Design Engineer: | Edwin Hancock Engineering Company |
Awarded Contract Amount: | $3,054,459.02 |
Adjusted Final Contract Amount: | TBD |
Funding Source(s): | Street Improvement Fund, GO Bonds, Water Supply Fund, Wastewater Fund, Sewer Separation Fund, State Revolving Fund (SRF) |
Objective
To improve the area of the roadway by removing the existing deteriorated pavement and replacing it with new, structurally sound pavement. To reduce the frequency and severity of flooding and sewer backups by separating the existing combined sewer.
Description
This project consists of the reconstruction of selected areas on East Maple Ave, North Summit Ave, East Oak St, East Pine St, East Division St, and North Myrtle Ave within the Village of Villa Park.
This includes installation of new storm sewers, manholes, inlets and catch basins, Hot-Mix Asphalt (HMA) selective pavement improvements, selective drainage and utility improvements, pavement markings, erosion & sediment control, and restoration and other related and incidental work. This project will include approximately 5,670 linear feet of storm sewers. The combined length of road improvements is 8,077 feet.
Justification
The Village's pavement management program has determined that the condition of these streets has deteriorated to the point that pavement rehabilitation is needed. This project is to be partially funded by voter approved bond proceeds.
public notice: IEPA Financial Assistance
The sanitary sewer separation and related work for the Maple Area Improvement Project were financed by the Water Pollution Control Loan Program (WPCLP) State Revolving Fund (SRF). The SRF program is administered by the Illinois Environmental Protection Agency and receives a portion of its money to fund these types of projects from the U.S. Environmental Protection Agency. This project includes areas throughout the Village of Villa Park. Once complete, it will improve water quality for area residents and businesses in Villa Park and the Salt Creek Watershed by reducing the inflow and infiltration (I/I) of both stormwater and debris into the sanitary sewer system, thus lessening both the frequency and severity of sewer surcharges and sewer backup. SRF programs operate in each state to provide communities the resources necessary to build, maintain, and improve the infrastructure that protects one of our most valuable resources: water.
More information can be found here: https://www2.illinois.gov/epa/topics/grants-loans/state-revolving-fund/Pages/default.aspx
BIDDING & PLANHOLDERS INFORMATION
This project will be advertised via the online bidding service QuestCDN. Bids will be received exclusively on QuestCDN. A bid opening will be held on Zoom immediately following the bid deadline. Submittals of bids outside of QuestCDN, whether paper or other format, will not be accepted.
BID DEADLINE: Tuesday, June 1, 2021, 11:00 A.M. LOCAL TIME
The Village reserves the right to extend the Bid Deadline from this date and time to accept Bids submitted after the Bid Deadline, as the Village, in its sole discretion, determines is in the best interest of the Village.
https://zoom.us/j/94432683914?pwd=bVptdXBBWTVhbUN2TEpCYzNwTGFTQT09
Meeting ID: 944 3268 3914 Passcode: 099511
MANDATORY PRE-BID MEETING: Tuesday May 4th, 2021, AT 11:00 AM LOCAL TIME.
A mandatory pre-bid meeting will be held via Zoom.
https://zoom.us/j/97677386722?pwd=ZCtsQ1g0K1RLdVBBQlJ1eWgwY0x2QT09
Meeting ID: 976 7738 6722 Passcode: 385931
Public Works will no longer list project planholders on its website. For a list of planholders, please visit the project page on QuestCDN once the project has been advertised for bidding.
Bidding Documents
Contract Documents
Related Documents
Resident Notices - Pre-Construction
Resident Notices - Construction Start and Lead Information
- Letter to Residents - Notice 03 - Construction Start-Lead Notice - Maple Area Improvements
- Letter to Residents - Notice 07 (Construction Start Oak St-Lead Notice) - Maple Area Improvements
- Letter to Residents - Notice 11 (Construction Start Division and Myrtle-Lead Notice) - Maple Area Improvements
- Letter to Residents - Notice 13 (Construction Start Division and Summit-Lead Notice) - Maple Area Improvements
- Letter to Residents - Notice 22 (Construction Start Pine-Lead Notice) - Maple Area Improvements
- Letter to Residents - Notice 23 (Construction Start W Maple-Lead Notice) - Maple Area Improvements
Resident Notices - Temporary Water Shutoffs
- Letter to Residents - Notice 04 - Water Shutoff 01 - Maple Area Improvements
- Letter to Residents - Notice 05 - Water Shutoff 02 - Maple Area Improvements
- Letter to Residents - Notice 08 (Water Shutoff 03) - Maple Area Improvements
- Letter to Residents - Notice 09 (Water Shutoff 04) - Maple Area Improvements
- Letter to Residents - Notice 10 (Water Shutoff 05) - Maple Area Improvements
- Letter to Residents - Notice 12 (Water Shutoff 06) - Maple Area Improvements
- Letter to Residents - Notice 14 (Water Shutoff 07) - Maple Area Improvements
- Letter to Residents - Notice 15 (Water Shutoff 08) - Maple Area Improvements
- Letter to Residents - Notice 16 (Water Shutoff 09) - Maple Area Improvements
- Letter to Residents - Notice 17 (Water Shutoff 10) - Maple Area Improvements
- Letter to Residents - Notice 19 (Water Shutoff 11) - Maple Area Improvements
- Letter to Residents - Notice 20 (Water Shutoff 12) - Maple Area Improvements
- Letter to Residents - Notice 21 (Water Shutoff 13) - Maple Area Improvements
- Letter to Residents - Notice 25 (Water Shutoff 14) - Maple Area Improvements
- Letter to Residents - Notice 26 (Water Shutoff 15) - Maple Area Improvements
Resident Notices - Temporary Loss of Driveway Access
- Letter to Residents - Notice 06 (Driveway Access - Maple) - Maple Area Improvements
- Letter to Residents - Notice 18 (Driveway Access-Oak and Myrtle) - Maple Area Improvements
- Letter to Residents - Notice 24 (Driveway Access-Oak and Myrtle 2) - Maple Area Improvements
- Letter to Residents - Notice 27 (Driveway Access-Division and Summit) - Maple Area Improvements
- Letter to Residents - Notice 29 (Driveway Access-Pine) - Maple Area Improvements
PROJECT UPDATES
Date | Description |
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December 30, 2022 | A final balancing change order is planned to be submitted for consideration at the January 9, 2023 Village Board meeting. The only remaining site work at this point is the completion of punch list items. |
December 16, 2022 | Staff held a meeting this week to review final quantities and remaining closeout items. Staff expects to submit a final balancing change order for consideration at an upcoming Village Board meeting. |
December 9, 2022 | Staff held a meeting this week to review final quantities and remaining closeout items. Staff expects to submit a final balancing change order for consideration at an upcoming Village Board meeting. The only remaining site work at this point is the completion of punch list items. That punch list work is currently in progress. |
October 21, 2022 | Punch list work continues. |
October 7, 2022 | The only remaining efforts at this point are the completion of punch list items. That punch list work is currently in progress. |
July 29, 2022 | Construction of this project had slowed due to a lack of availability of aggregate materials. With the strike now over, staff is pushing the contractor to schedule and complete remaining work that had been on hold. |
June 10, 2022 | Construction continued this week. Removal and replacement of concrete throughout the project area is currently in progress, although these efforts are expected to be slowed and eventually halted as a result of the labor strike. Staff is providing notice to residents about the potential issues, and is also working with the contractor to make provisions to restore access and secure the construction area in the event that work may be delayed for extended periods. |
June 3, 2022 | Removal and replacement of concrete throughout the project area is currently in progress. |
May 27, 2022 | Underground utility work is now complete project wide. Removal and replacement of concrete throughout the project area is still in progress. |
May 20, 2022 | Construction continued this week with removal and replacement of concrete continuing throughout the project area, and underground utility work nearly complete project wide. |
May 13, 2022 | Construction continued this week with removal and replacement of concrete continuing on portions of Division, Summit, Myrtle, and Oak, and work taking place on the new storm sewer on Pine Street and on the west block of Maple Avenue. The west block of Maple Avenue is expected to have a new “ribbon” curb installed as a part of the street improvements on that block. |
May 6, 2022 | Construction continued this week with removal and replacement of concrete curb and gutter continuing on portions of Myrtle and Oak, and work taking place on the new storm sewer on Pine Street and on the west block of Maple Avenue. |
April 29, 2022 | The curb and gutter work on Oak and Myrtle, and storm sewer work on Pine continued this week. |
April 22, 2022 | Construction continued this week with removal and replacement of concrete curb and gutter beginning on portions of Myrtle and Oak, and work taking place on the new storm sewer on Pine Street. |
April 15, 2022 | Construction continued this week with work taking place on the new storm sewer on Summit Avenue and on water services throughout the project area. |
April 8, 2022 | Construction continued with the storm sewer on Summit Avenue. |
April 1, 2022 | Construction continued with the storm sewers on Division Street, Myrtle Avenue, and Summit Avenue. |
March 25, 2022 | Construction continued this week with work taking place on the new storm sewers on Division Street, Myrtle Avenue, and Summit Avenue. |
March 18, 2022 | Construction continued this week with two crews currently on site and work taking place on the new storm sewers on Oak Street and on Division Street and new sanitary sewer on Myrtle Avenue. A change order was approved at the March 14, 2022 Village Board meeting. |
March 11, 2022 | Construction continued this week with two crews currently on site and work taking place on the new storm sewers on Oak Street and on Division Street. A proposed change order that would cover additional work items, primarily additional water and sewer services, has been submitted for consideration at the March 14, 2022 Village Board meeting. |
March 4, 2022 | Construction resumed this week, with work taking place on the new storm sewer on Oak Street. A second crew is expected to begin working next week on the new storm sewer on Division Street. |
February 25, 2022 | Construction is expected to begin the week of Monday, February 28, 2022 along the Oak Street portion of the project. A notice was distributed to residents within the construction area. |
December 24, 2021 | The project site has been readied for winter shutdown. Site work is now suspended until weather permits work to resume in 2022. |
December 10, 2021 | Patching of the pavement continues. |
December 3, 2021 | Patching of the pavement continued this week. The project area is being readied for winter shutdown. |
November 26, 2021 | Construction of underground utilities on Maple Avenue between Summit Avenue and Villa Avenue is now complete. Patching of the pavement started this week and is expected to take one to two weeks to complete, weather permitting. |
November 19, 2021 | Construction of the new storm sewer on Maple Avenue between Summit Avenue and Villa Avenue is now complete. Patching of the pavement on Villa Avenue was completed this week. The contractor is now in the process of completing selective replacement of sanitary sewer services and water services. |
November 12, 2021 | Construction continued this week with the installation of the new storm sewer, the completion of some water system work, and the replacement of some sanitary sewer services on Maple Avenue between Summit Avenue and Villa Avenue. |
November 5, 2021 | Construction continued this week with the installation of the new storm sewer, and the completion of some water system work, on Maple Avenue between Summit Avenue and Villa Avenue. |
October 29, 2021 | Construction continued this week with the installation of the new storm sewer on Maple Avenue between Summit Avenue and Villa Avenue. |
October 22, 2021 | Construction began this week. Installation of the new storm sewer on Maple Avenue between Summit Avenue and Villa Avenue is currently underway. |
October 15, 2021 | Full construction efforts are expected to begin the week of October 18, 2021. |
September 24, 2021 | A preconstruction meeting was held this week. Work is expected to begin on Maple Avenue between Summit Avenue and Villa Avenue first. Preliminary construction efforts on that street are tentatively planned to begin the week of October 11, 2021, with full construction efforts tentatively planned to begin the week of October 18, 2021. Other streets on the project may be started before winter if time and weather permit. |
September 3, 2021 | A construction contract has been executed. A proposed engineering services agreement with Hancock Engineering for Phase III construction engineering is being submitted for consideration at the September 13, 2021 Village Board meeting. Staff is working to coordinate the start of construction. |
August 20, 2021 | Staff is in the process of executing contracts for this project. |
July 16, 2021 | The Village has accepted and returned a loan funding agreement for this project to the Illinois EPA. Staff is now working to execute construction contracts for this project. |
July 9 ,2021 | The Village received a loan agreement from the Illinois EPA this week. The Village must accept and return the agreement to the IEPA, and upon full execution of the agreement by the IEPA the Village will be able to proceed with final construction contract award and prepare for the start of construction. |
June 25, 2021 | Staff submitted the required bidding documentation to the Illinois EPA for review and approval, and is now in the process of responding to requests for additional information from IEPA staff in anticipation of the IEPA’s award of loan funding for the project. |
June 18, 2021 | A contingent contract has been awarded. Staff is awaiting review and approval of the IEPA’s award of loan funding for the project. |
June 11, 2021 | A recommendation to approve a contingent contract award has been submitted for consideration at the June 14, 2021 Village Board meeting. |
June 4, 2021 | A bid opening for this project was held this week. Staff is working to submit the required bidding documentation to the Illinois EPA for review and approval prior to the IEPA’s award of loan funding for the project. |
May 14, 2021 | A pre-bid meeting was held on May 4, 2021 and a bid opening is scheduled for June 1, 2021. Following the bid opening, all bidding documentation will be required to be submitted to the Illinois EPA for review and approval prior to the IEPA’s award of loan funding for the project. |
May 7, 2021 | A pre-bid meeting was held this week. |
April 30, 2021 | This project is currently out to bid. A bid opening is scheduled for June 1, 2021. Following the bid opening, all bidding documentation will be required to be submitted to the Illinois EPA for review and approval prior to the IEPA’s award of loan funding for the project. |
April 23, 2021 | This project was advertised for bidding this week. A bid opening is scheduled for June 1, 2021. Following the bid opening, all bidding documentation will be required to be submitted to the Illinois EPA for review and approval prior to the IEPA’s award of loan funding for the project. |
April 16, 2021 | This project is expected to be advertised for bidding in the next few weeks. A bid opening is expected to be held in June, after which all bidding documentation will be required to be submitted to the Illinois EPA for review and approval prior to the IEPA’s award of loan funding for the project. |
February 19, 2021 | Staff is awaiting the IEPA acceptance of the loan application. |
January 15, 2021 | Staff submitted the final loan application to the IEPA on January 12, 2021. |
December 4, 2020 | Staff is proceeding with preparation of the final application to the IEPA. |
October 30, 2020 | The loan ordinance is in a public comment period has expired with no comments so staff is preparing the final application for the IEPA. |
October 9, 2020 | The loan ordinance is in a public comment period that extends through October 24, 2020. |
October 2, 2020 | Plans for this project are now final, pending IEPA review. A loan ordinance authorizing the Village to borrow funds from the Illinois EPA was approved at the September 14, 2020 Village Board meeting. The ordinance is now subject to a required public comment period. |
August 28, 2020 | Staff is continuing to work with the design engineer to finalize the IEPA loan application for the project. A loan ordinance authorizing the Village to borrow funds from the Illinois EPA will be submitted for consideration at an upcoming Village Board meeting. |
July 3, 2020 | Staff is working with the design engineer to finalize the IEPA loan application for the project in July. |
June 26, 2020 | Staff has received pre-final plans. The design engineer is now working to complete final plans and specifications. Staff is also working with the design engineer to finalize the IEPA loan application for the project. |
March 13, 2020 | Staff has received preliminary plans. The design engineer is now working to complete pre-final plans and specifications. |
February 21, 2020 | The engineer is working to make necessary revisions to the review comments. |
December 13, 2019 | Staff has reviewed the preliminary design plans submitted by the design engineer and provided the design engineer with review comments. |
December 2, 2019 | The first set of Sewer Service Televising letters have been sent to residents located on or near E Pine St within the project area. |
November 22, 2019 | The design engineer has submitted preliminary design plans. Staff reviewed those plans and provided the design engineer with review comments this week. |
November 15, 2019 | Staff has held a progress meeting with the design engineer. Staff is in the process of reviewing the preliminary design plans and expects to provide the design engineer with review comments in the next one to two weeks. |
October 11, 2019 | Staff is continuing the process of reviewing the preliminary design plans. |
July 11, 2019 | The design engineer has submitted preliminary design plans. Staff is in the process of reviewing those plans. |
June 28, 2019 | Preliminary plans are expected to be submitted for review in the next two weeks. |
April 18, 2019 | This project is currently under design. Staff held a progress meeting with the design consultant this week. Preliminary plans are expected to be submitted for review in June. |
December 13, 2018 | Design of the project is ongoing. |
October 5, 2018 | A letter was sent to residents within the project area notifying them of ongoing survey work for the project. |
Contact Us
-
Michael Guerra, P.E.
Public Works Director
Email the Engineering Division
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Office Address
Public Works Department
11 West Home Avenue
Villa Park, Illinois 60181
Mailing Address
Public Works Department
20 South Ardmore Avenue
Villa Park, Illinois 60181
Ph: 630-834-8505
Fx: 630-834-8509
Emergency: 630-834-7447
Hours
Monday through Friday
7:30 a.m. to 4:00 p.m.