Michigan and Vermont Improvement Project

General Information

Project Location(s):
Michigan - Vermont to Plymouth
Vermont - Wisconsin to Michigan
Project Status:
Bid Review
Bid Opening Date:
Tuesday, April 25, 2023, at 1:00 P.M.
Mandatory Pre Bid Meeting:
Tuesday, April 18, 2023, at 11:00 A.M.
QuestCDN Number:
8287633
Construction Start Date:
2023
Construction Completion Date:
TBD
Contractor:
TBD
Construction Engineer:
TBD
Design Engineer:
Christopher B. Burke Engineering, Ltd.
Awarded Contract Amount:
TBD
Adjusted Final Contract Amount:
TBD
Funding Source(s):
Street Improvement Fund, Water Supply Fund

Objective

To improve the condition of the roadway by means of selected street improvement methods. To improve water system capacity and reliability by replacing the existing water main.

Description

This project consists of water main replacement and street improvements on North Michigan Avenue from Vermont street to Plymouth Street and water main replacement on West Vermont Street from Wisconsin Avenue to Michigan Avenue.

Justification

The Village's pavement management program has determined that the condition of the roadway has deteriorated to the point that street improvements are needed. The existing water main has a high incidence of water main breaks. The Village has submitted an application through the Community Development Block Grant (CDBG) Program.

Bidding & Planholders  Information

MANDATORY PRE-BID MEETING: TUESDAY, APRIL 18, 2023, 11:00 A.M. LOCAL TIME

A mandatory pre-bid meeting will be held via Microsoft Teams. All parties who wish to attend the pre-bid meeting shall request the Teams meeting information from the Village by emailing a request to engineering@invillapark.com a minimum of 3 hours prior to the meeting.

REQUESTS FOR INFORMATION OR CLARIFICATION: 

All requests for information or clarification shall be submitted to the Village of Villa Park by email to engineering@invillapark.com. All responses that are provided to requests for information or clarification will be provided through QuestCDN at https://www.questcdn.com under QuestCDN Project #8287633. Contractors who have received hard copies of bid documents will be notified via email that the addendum is available on QuestCDN and may request that a copy of the addendum is emailed directly to them. All addenda and the bidding documents can be viewed for free on QuestCDN.

The Village will accept requests for information or clarification submitted in accordance with the above requirements until THURSDAY, APRIL 20, 2023, 4:00 P.M. LOCAL TIME. Requests for information or clarification received after such time will not be accepted and will receive no response.

BIDDING DOCUMENTS: 

The Bidding Documents may be obtained from QuestCDN www.questcdn.com under QuestCDN Project #8287633 free of charge. An active QuestCDN account and login are required. Questions or issues regarding the QuestCDN platform shall be directed to QuestCDN by phone at 952-233-1632 or by email at info@questcdn.com. Hard copies of bidding documents are available free of charge at the office of the Village of Villa Park Public Works Department, 11 West Home Avenue, Villa Park, Illinois, 60181. Each bidder will only be allowed one hard copy, if requested. All bidders must be listed as plan holders to be eligible to bid.

Bidding Documents

  1. Advertisement for Bids - Michigan and Vermont
  2. Specs (NOT FOR BID) - Michigan and Vermont
  3. Plans (NOT FOR BID) - Michigan and Vermont
  4. Mandatory Pre-Bid Meeting - Attendance - Michigan and Vermont
  5. Mandatory Pre-Bid Meeting - Agenda - Michigan and Vermont
  6. Bid Tabulation - Michigan and Vermont

Contract Documents

  1. Phase II Engineering - Christopher B. Burke Engineering, Ltd. - Michigan and Vermont

Related Documents

  1. Mandatory Pre-Bid Meeting - Meeting Recording - Michigan and Vermont

Project Updates

Date
Description
April 10, 2023The project was advertised for bidding. Bids are due by Tuesday, April 25, 2023. A mandatory pre-bid meeting will be held Tuesday, April 18, 2023. See the official advertisement for details.
March 31, 2023The formal grant agreement with DuPage County for funding for the construction of this project has been executed and a grant project kick-off meeting has also been held. Staff has held meetings with the engineering design consultant to discuss the bidding schedule and the review of bidding documents by DuPage County staff, as required by the grant funding. Bidding of the project is expected to move forward after that review process is completed.
December 30, 2022The project is expected to be advertised for bidding after the agreement is fully executed and DuPage County staff reviews and approves the draft bidding documents. The project is expected to go to construction in spring of 2023.
November 4, 2022Design of the project is now complete. The village received an approved water construction permit from the Illinois EPA this week. The formal grant agreement from DuPage County for funding for the construction of this project is currently in the process of being executed.
October 7, 2022The formal grant agreement from DuPage County for funding for the construction of this project was signed by village officials this week. Staff has returned the village-signed agreement to DuPage County for execution. The project is expected to be advertised for bidding after the agreement is fully executed and DuPage County reviews and approves the draft bidding documents. The project is expected to go to construction in spring of 2023. 
July 29, 2022The Village has received official notice that it has been awarded CDBG grant funding for construction of the Michigan and Vermont Improvement Project. Engineering design of the project is currently underway, with preliminary plans having been submitted by the design engineer and currently under staff review.
May 6, 2022Field work and engineering are currently in progress.
March 4, 2022An engineering agreement for the design of the Michigan and Vermont Improvement Project, has been approved. Field work for that effort is currently underway.
February 25, 2022Staff has summited a proposal for the engineering design for the Michigan and Vermont Improvement Project for consideration at the February 28, 2022 Village Board meeting.
January 1, 2022Public Works has submitted applications through the Community Development Block Grant (CDBG) Program to help fund the construction phase of the project. The grant funding can potentially cover up to $600,000.00 of eligible construction costs. A determination is expected within the next few months.