Michigan and Vermont Improvement Project

General Information

Project Location(s):
Michigan - Vermont to Plymouth
Vermont - Wisconsin to Michigan
Project Status:
Closeout
Bid Opening Date:
Tuesday, April 25, 2023, at 1:00 P.M.
Mandatory Pre Bid Meeting:
Tuesday, April 18, 2023, at 11:00 A.M.
QuestCDN Number:
8287633
Construction Start Date:
July 17, 2023
Construction Completion Date:
September 2023
Contractor:
R.W. Dunteman Co.
Construction Engineer:
V3 Companies, Inc.
Design Engineer:
Christopher B. Burke Engineering, Ltd.
Awarded Contract Amount:
$1,496,030.00
Adjusted Final Contract Amount:
TBD
Funding Source(s):
Street Improvement Fund, Water Supply Fund

Objective

To improve the condition of the roadway by means of selected street improvement methods. To improve water system capacity and reliability by replacing the existing water main.

Description

This project consists of water main replacement and street improvements on North Michigan Avenue from Vermont street to Plymouth Street and water main replacement on West Vermont Street from Wisconsin Avenue to Michigan Avenue.

Justification

The Village's pavement management program has determined that the condition of the roadway has deteriorated to the point that street improvements are needed. The existing water main has a high incidence of water main breaks. The Village has submitted an application through the Community Development Block Grant (CDBG) Program.

Bidding & Planholders  Information

MANDATORY PRE-BID MEETING: TUESDAY, APRIL 18, 2023, 11:00 A.M. LOCAL TIME

A mandatory pre-bid meeting will be held via Microsoft Teams. All parties who wish to attend the pre-bid meeting shall request the Teams meeting information from the Village by emailing a request to engineering@invillapark.com a minimum of 3 hours prior to the meeting.

REQUESTS FOR INFORMATION OR CLARIFICATION: 

All requests for information or clarification shall be submitted to the Village of Villa Park by email to engineering@invillapark.com. All responses that are provided to requests for information or clarification will be provided through QuestCDN at https://www.questcdn.com under QuestCDN Project #8287633. Contractors who have received hard copies of bid documents will be notified via email that the addendum is available on QuestCDN and may request that a copy of the addendum is emailed directly to them. All addenda and the bidding documents can be viewed for free on QuestCDN.

The Village will accept requests for information or clarification submitted in accordance with the above requirements until THURSDAY, APRIL 20, 2023, 4:00 P.M. LOCAL TIME. Requests for information or clarification received after such time will not be accepted and will receive no response.

BIDDING DOCUMENTS: 

The Bidding Documents may be obtained from QuestCDN www.questcdn.com under QuestCDN Project #8287633 free of charge. An active QuestCDN account and login are required. Questions or issues regarding the QuestCDN platform shall be directed to QuestCDN by phone at 952-233-1632 or by email at info@questcdn.com. Hard copies of bidding documents are available free of charge at the office of the Village of Villa Park Public Works Department, 11 West Home Avenue, Villa Park, Illinois, 60181. Each bidder will only be allowed one hard copy, if requested. All bidders must be listed as plan holders to be eligible to bid.

Bidding Documents

  1. Advertisement for Bids - Michigan and Vermont
  2. Specs (NOT FOR BID) - Michigan and Vermont
  3. Plans (NOT FOR BID) - Michigan and Vermont
  4. Mandatory Pre-Bid Meeting - Attendance - Michigan and Vermont
  5. Mandatory Pre-Bid Meeting - Agenda - Michigan and Vermont
  6. Bid Tabulation - Michigan and Vermont

Contract Documents

  1. Phase II Engineering - Christopher B. Burke Engineering, Ltd. - Michigan and Vermont
  2. Phase III Engineering - V3 Companies, LTD. - Michigan and Vermont
  3. Construction - R.W. Dunteman Co. - Michigan and Vermont

Related Documents

  1. Mandatory Pre-Bid Meeting - Meeting Recording - Michigan and Vermont
  2. Letter - Resident Notice 01 - Project Design - Michigan and Vermont
  3. Letter - Resident Notice 02 - Construction Start/Lead Notice/Code Red - Michigan and Vermont
  4. Letter - Resident Notice 03 - Water Shutoff 01 - Michigan and Vermont
  5. Letter - Resident Notice 04a - Water Shutoff 02 - Michigan and Vermont
  6. Letter - Resident Notice 04b - IEPA Lead Informational Notice - Michigan and Vermont
  7. Letter - Resident Notice 05 - Driveway Access (Vermont) - Michigan and Vermont
  8. Letter - Resident Notice 06 - Water Shutoff 03 - Michigan and Vermont
  9. Letter - Resident Notice 07 - Driveway Access (Michigan) - Michigan and Vermont
  10. Letter - Resident Notice 08 - HMA Binder Course - Michigan and Vermont
  11. Letter - Resident Notice 09 - HMA Final Surface - Michigan and Vermont

Project Updates

Date
Description
October 20, 2023Some of the sod that was placed as a part of parkway restoration efforts did not survive. Staff is working with the contractor to address that issue. The new sod will be subject to a 30-day establishment period prior to final acceptance of the project.
October 6, 2023Staff is working through all of the documentation and reporting efforts that are required by the CDBG grant funding attached to the project. The sod that was placed as a part of parkway restoration efforts is currently undergoing a required establishment period.
September 29, 2023Construction has reached substantial completion. A final punch list has been generated and the contractor is in the process of completing that punch list work.  The sod that was placed as a part of parkway restoration efforts is also currently undergoing a required establishment period.
September 15, 2023Paving of the final layer of asphalt, or “surface course” was completed this week. Parkway restoration was also completed. Pavement markings are tentatively scheduled to be installed next week. At that point the only remaining work would be the completion of punch list items.
September 8, 2023Concrete work is complete. Paving of a preliminary layer of asphalt, or “binder course” was also completed. Residents regained access to driveways following the completion of the binder course. The intersection of Michigan and Plymouth re-opened on Tuesday, September 5th.
September 1, 2023Concrete work is nearly complete. Paving of a preliminary layer of asphalt, or “binder course” is tentatively expected to be completed the week of September 5th, weather permitting. Residents should regain access to driveways following the completion of the binder course. The intersection of Michigan and Plymouth is still closed to vehicular traffic, but is expected to be re-opened on Tuesday, September 5th.
August 25, 2023The removal of existing pavement, curb and gutter, driveway aprons, and sidewalks as a part of the Michigan and Vermont Improvement Project is close to completion. On Monday, August 28th, the intersection of Michigan and Plymouth will be closed to allow the paving of new concrete roadway. This closure will last approximately one week. Beginning at 6:00 AM on Tuesday, August 29th, residents on Michigan between Vermont and Plymouth will temporarily lose driveway access for approximately one week while new curb and gutter, sidewalks, and driveway aprons are installed. Residents are asked to park on adjacent streets where parking is normally permitted. The police department has been notified and should accommodate residents. Details on parking will be provided in paper notices delivered to affected residents.
August 18, 2023The connection of water services to the new water main on Michigan Avenue was completed this week. Following the completion of the services, the connections of the new water main to the existing water system at Michigan and Plymouth were also made this week, and the old water main has been retired and abandoned. The contractor is now working to remove existing pavement, curb and gutter, driveway aprons, and sidewalks in preparation for the construction of the new roadway. When it comes time to pour new concrete curb and gutter, driveway aprons, and sidewalks, residents will unfortunately lose driveway access for a period of one to two weeks to allow the concrete work to take place. Residents will receive additional notice of these upcoming efforts by way of paper door hangers notifying as to the dates when driveway access will be restricted. Residents will be permitted to park on the street overnight, where permitted, while driveway access is restricted. Residents with special needs are encouraged to contact the village’s Engineering Division so that accommodations can be made during the time that driveway access is restricted.
August 10, 2023Concrete pavement patching of the roadway and Jefferson School driveways on Vermont Street took place this week. The timing of this work was coordinated to allow Vermont Street and Jefferson Middle School to be fully accessible by the start of school next Wednesday, August 16, 2023. The connection of water services to the new water main on Michigan Avenue began this week and is currently in progress. These service connections are expected to take until the beginning or middle of next week to complete. After services are complete, the remaining connections of the new water main to the existing water system will be made, and the old water main will be retired and abandoned.
July 28, 2023Construction continued this week, with work progressing on the installation of the new water mains. The new water main on Vermont Street has passed required pressure testing and is now undergoing required disinfection and should be ready to be connected to the existing water system next week. Installation of the new main on Michigan Avenue is nearing completion, at which point it will also undergo required pressure testing and disinfection.
July 21, 2023Full construction operations commenced this week, with installation of new water main currently underway. The water main installation work is expected to take approximately two weeks to complete, after which it will have to undergo required testing and disinfection. After the testing and disinfection efforts are complete, the contractor will be able to proceed with transferring water services over to the new water main.
July 14, 2023The contractor is currently working through pre-construction documentation efforts required by the grant funding awarded to the project. Preliminary activities are expected to take roughly another week to complete, and full construction operations will follow.
June 30, 2023Construction of this project is now in its initial stages. Preliminary construction activities, including JULIE locate marking, preconstruction video recording, installation of traffic control, and delivery of equipment and materials, are already underway.  Those preliminary activities will likely take one to two weeks to complete, and full construction operations will follow.
June 23, 2023Construction of this project is tentatively expected to begin next week. Preliminary construction activities, including JULIE locate marking, pre construction video recording, installation of traffic control, and delivery of equipment and materials, will begin first. Those preliminary activities will likely take one to two weeks, and full construction operations will follow. Residents in the project area received door hangers this week with construction start notices and other project information.
June 16, 2023A construction contract for this project was executed this week. Staff is now working to complete pre-construction tasks related to the grant funding awarded to the project, and also to coordinate the start of construction..
June 9, 2023Staff held a pre-construction meeting this week. Construction is tentatively expected to begin in mid-July.
June 2, 2023Staff is working to execute a construction contract for this project and to coordinate the start of construction.
May 18, 2023Recommendations for construction contract award and construction engineering agreement approval for this project have been submitted for consideration at the May 22, 2023 Village Board meeting. These recommendations follow a bid opening that was held on April 25, 2023 and coordination with DuPage County Community Development Commission staff for their review and approval of the bids as required by the CDBG grant funding awarded for construction.
April 28, 2023A bid opening for this project was held this week on April 25, 2023. Staff is working to review the bids, check qualifications and references, and coordinate with DuPage County Community Development Commission staff for their review and approval of the bids as required by the CDBG grant funding awarded for construction.
April 10, 2023The project was advertised for bidding. Bids are due by Tuesday, April 25, 2023. A mandatory pre-bid meeting will be held Tuesday, April 18, 2023. See the official advertisement for details.
March 31, 2023The formal grant agreement with DuPage County for funding for the construction of this project has been executed and a grant project kick-off meeting has also been held. Staff has held meetings with the engineering design consultant to discuss the bidding schedule and the review of bidding documents by DuPage County staff, as required by the grant funding. Bidding of the project is expected to move forward after that review process is completed.
December 30, 2022The project is expected to be advertised for bidding after the agreement is fully executed and DuPage County staff reviews and approves the draft bidding documents. The project is expected to go to construction in spring of 2023.
November 4, 2022Design of the project is now complete. The village received an approved water construction permit from the Illinois EPA this week. The formal grant agreement from DuPage County for funding for the construction of this project is currently in the process of being executed.
October 7, 2022The formal grant agreement from DuPage County for funding for the construction of this project was signed by village officials this week. Staff has returned the village-signed agreement to DuPage County for execution. The project is expected to be advertised for bidding after the agreement is fully executed and DuPage County reviews and approves the draft bidding documents. The project is expected to go to construction in spring of 2023. 
July 29, 2022The Village has received official notice that it has been awarded CDBG grant funding for construction of the Michigan and Vermont Improvement Project. Engineering design of the project is currently underway, with preliminary plans having been submitted by the design engineer and currently under staff review.
May 6, 2022Field work and engineering are currently in progress.
March 4, 2022An engineering agreement for the design of the Michigan and Vermont Improvement Project, has been approved. Field work for that effort is currently underway.
February 25, 2022Staff has summited a proposal for the engineering design for the Michigan and Vermont Improvement Project for consideration at the February 28, 2022 Village Board meeting.
January 1, 2022Public Works has submitted applications through the Community Development Block Grant (CDBG) Program to help fund the construction phase of the project. The grant funding can potentially cover up to $600,000.00 of eligible construction costs. A determination is expected within the next few months.