Washington Area Combined Sewer Separation Project

GENERAL INFORMATION

Project Location(s):	Various (see map)
Project Status:	Section One (Monterey) - Construction Section Two - Design Section Three - Planning
Construction Start Date:	Section One (Monterey) - October 2022 Section Two - 2023-2024 Section Three - TBD
Contractor:	Section One (Monterey) - Benchmark Construction, Inc. Section Two - TBD Section Three - TBD
Design Engineer:	Christopher B. Burke Engineering, Ltd.

OVERVIEW

The Washington Area Combined Sewer Separation Project is a large scale multi-year plan to reduce local flooding frequency and severity, and sewer backups. This project consists of the separation of combined sewers on Washington Street from Yale to Monterey, Euclid Avenue from Madison to Highland, and Yale Avenue from Madison to Park. These areas were identified by the 2015 Comprehensive Flood Plan and Storm Sewer System Analysis prepared by Christopher B. Burke Engineering, Ltd.

The Washington Area project has been broken up into multiple construction projects that will be bid and constructed separately over the course of several years. More detailed information on these projects can be found below.

PUBLIC NOTICE: IEPA FINANCIAL ASSISTANCE

Work for the Washington Area Combined Sewer Separation Project is partially financed by the Water Pollution Control Loan Program (WPCLP) State Revolving Fund (SRF). The SRF program is administered by the Illinois Environmental Protection Agency and receives a portion of its money to fund these types of projects from the U.S. Environmental Protection Agency. This project includes areas throughout the Village of Villa Park. Once complete, it will improve water quality for area residents and businesses in Villa Park and the Salt Creek Watershed by reducing the inflow and infiltration (I/I) of both stormwater and debris into the sanitary sewer system, thus lessening both the frequency and severity of sewer surcharges and sewer backup. SRF programs operate in each state to provide communities the resources necessary to build, maintain, and improve the infrastructure that protects one of our most valuable resources: water.

More information can be found here: https://www2.illinois.gov/epa/topics/grants-loans/state-revolving-fund/Pages/default.aspx

Project Updates
Archived Updates

Date	Description
October 17, 2022	Soil borings will be taking place this week on the second section of the project.
October 7, 2022	A Notice to Proceed for the construction of the the Monterey Avenue Improvement Project (Washington to Park) was issued this week. Preliminary construction efforts are expected to begin the week of October 10, 2022. Additionally, staff is submitted the proposal for Phase II design engineering of the next section of the project for board consideration.
July 29, 2022	A conditional contract award for the first phase of this project—the Monterey Avenue Improvement Project (Washington to Park)—was approved at the June 13, 2022 Village Board meeting. Staff is in the process of soliciting a proposal for the design on the next phase of this project.
April 15, 2022	The Monterey Avenue portion of the project has been advertised for bidding. Please see the project page for updates and more information.
March 25, 2022	Staff is currently working with the design engineer to finalize the plans and specifications for this project in advance of advertising the project for bidding. A loan ordinance authorizing the Village to borrow $3.4 million in IEPA loan funding for the construction of the first phase of this project, the Monterey Avenue Improvement Project (Washington to Park), has been approved and has also passed the required 30-day public comment period.
February 18, 2022	The loan ordinance recently concluded the required 30-day public comment period. Staff is now working through the next steps in the IEPA loan application process.
January 14, 2022	A loan ordinance authorizing the Village to borrow $3.4 million in IEPA loan funding for the construction of the first phase of this project, the Monterey Avenue Improvement Project (Washington to Park), was approved at the January 10, 2022 Village Board meeting. The loan ordinance is now under a 30-day public comment period. Staff is working through the next steps in the IEPA loan application process.
January 1, 2021	Staff is working with the design engineer to finalize the IEPA loan application for the Monterey (Park to Highland) portion of the project.

Posted Date	Description
June 26, 2020	Staff is working with the design engineer to finalize the IEPA loan application for the project.
May 1, 2020	Staff is working with the design engineer to finalize the IEPA loan application for the project.
March 20, 2020	Staff is working with the design engineer to finalize the IEPA loan application for the project.
January 3, 2020	Staff is working with the design engineer to finalize the IEPA loan application for the project.
November 1, 2019	Staff is working with the design engineer to finalize the IEPA loan application for the project. Staff is continuing efforts to secure work rights agreements that will be required for the project.
October 4, 2019	Staff is working with the design engineer to finalize the IEPA loan application for the project. Staff is continuing efforts to secure work rights agreements that will be required for the project.
April 18, 2019	Staff is working with the design consultant to finalize the IEPA loan application for the project. The permanent easement needed for the project has been accepted by the Village Board. Staff is continuing efforts to secure work rights agreements that will be required for the project.
January 10, 2019	The second notice for sanitary service televising was sent to residents who did not respond to the first notice. Design of the Project continues.
March 8, 2018	Staff has received an initial plan submittal for review.
March 1, 2018	Staff expects to receive an initial plan submittal in the near future.
January 11, 2018	Design continues. The consultant is providing periodic status reports
December 14, 2017	Design continues. The first phase of the sewer separation project will be included in the Monterey – Park to Highland project.
November 16, 2017	The design contract for the first section of combined sewer separation project was approved by the Village Board. This will include Monterey from Park to Washington (including bond referendum funded street improvements) and the new sewer on Highland.
November 9, 2017	The design contract was approved by the Village Board. Design is underway.
October 26, 2017	The design contract was approved by the Village Board. A design kickoff meeting will be held in the near future.
October 19, 2017	The design contract will be presented to the Village Board for consideration on October 23, 2017.
October 12, 2017	Staff met with Burke Engineering and the project limits for the first phase to be constructed have been determined. The consultant has submitted a design proposal that has been reviewed by Village staff. A contract will be presented to the Village Board for consideration in the near future.
October 5, 2017	The Finance Department has reviewed the proposed IEPA loan spreadsheets.
September 28, 2017	Several revisions to three simplified budget spreadsheets have taken place. The next step is to submit them to IEPA for review and comments. Staff is also working to draft loan ordinance for IEPA review.
September 21, 2017	Staff has completed review of the revised draft simplified budget spreadsheets provided by RJN. Staff met with Burke Engineering and the project limits for the first phase to be constructed have been determined. The consultant will be submitting a design proposal in the near future.
September 15, 2017	Staff will be soliciting a proposal to complete design in the near future. The project is expected to be constructed in three phases. A scoping meeting will be held to determine the project limits of the first phase of the project.
September 1, 2017	Staff held a conference call with RJN Group to review the draft simplified budget spreadsheets that will be included with the Facility Plan (IEPA loan requirement). A revised set of spreadsheets will be provided to the Village staff for review within the next few weeks.
June 23, 2017	Village staff has completed review of the updated design report.
June 9, 2017	Village staff is reviewing the updated design report. The grant application for combined sewer separation on Second Street (75% CDBG-DR) will be recommended by DuPage County staff.
May 12, 2017	Village staff is reviewing the updated design report. Staff has received the proposal for preparation of a facility plan for all future combined sewer separation projects that will be funded by low interest IEPA loans. A proposed engineering agreement will be presented to the Village Board for consideration in June 2017. Staff is preparing an implementation plan for funding of combined sewer separation via low interest IEPA loans. We expect to receive a proposal to complete a facility plan for all future sewer separation projects (IEPA requirement) within the next few weeks.
May 5, 2017	We expect to receive a proposal to complete a facility plan for all future sewer separation projects (IEPA requirement) within the next few weeks.
April 28, 2017	Village staff received an updated design report for review. Staff is preparing an implementation plan for funding of combined sewer separation via low interest IEPA loans.
April 21, 2017	Staff contacted the IEPA to discuss the low interest loan process for combined sewer separation. A facility plan for all projects to be financed with low interest loans within the next five years will need to be developed and submitted to the IEPA for approval. Loan applications would then be submitted for each construction project. Projects may be grouped together under individual contracts to minimize duplication efforts. Based on this guidance staff will be revising the schedule of proposed projects.
February 3, 2017	DuPage County has announced a new CDBG-DR funding opportunity with applications due in early February. Staff will be submitting an application to provide 100% funding for construction of a combined sewer separation project on Second Street, one block east of the Biermann Project which is currently under design.
January 27, 2017	A public hearing was held on January 23, 2017. A Village Board resolution for the grant application was also approved on January 23, 2017. Staff will also seek some assistance from Burke Engineering, who helped with the original grant application for Biermann Avenue.
January 6, 2017	DuPage County has announced a new CDBG-DR funding opportunity with applications due in early February. Staff proposes to submit an application to fund a combined sewer separation on Second Street, one block east of the Biermann Project which is currently under design. A public hearing and Village Board resolution will be required.
December 23, 2016	Engineering staff has reviewed the draft of the 60% design report and submitted comments to Burke Engineering.
November 18, 2016	A final submittal for the 60% plans is expected within the next few weeks. The Michigan - Park to Madison project is nearly ready for bidding. Astor Court/Myrtle plans are under review by staff. An engineering proposal is expected for Michigan - Kenilworth to Central. North Biermann (CDBG-DR funding) is under design. Other separation projects cannot move forward until funding is secured.
November 11, 2016	A meeting to discuss CDBG-DR grant requirements for the North Biermann project was held with County staff, Village staff, and the consultant in attendance.
November 4, 2016	Design contracts for Biermann combined sewer separation and Michigan - Kenilworth to Central have been approved. A design kick-off meeting was held on November 1, 2016. We will be sending a letter to DuPage County inquiring whether any additional CDBG-DR funds have become available.
October 28, 2016	Christopher Burke made a brief presentation to the Village Board on October 24, 2016. It was stated that the project could separate 87 acres of combined sewer tributary area and reduce the potential for sewer back-up to 400 homes. The estimated cost of the project is $8.7 million. The presentation is available under the "Documents" heading on this page. Design contracts for Biermann combined sewer separation and Michigan - Kenilworth to Central were approved at the October 24, 2016 Village Board meeting. A design kick-off meeting will be held next week.
October 21, 2016	A revised conceptual plan and cost estimate is under review by Village staff. A brief Village Board presentation is scheduled for October 24, 2016. Design contracts for Biermann combined sewer separation and Michigan - Kenilworth to Central will be considered at the October 24, 2016 Village Board meeting. The Village has received executed grant agreement for CDBG-DR funding of construction back from DuPage County.
September 30, 2016	Staff is expecting a plan submittal and updated planning level cost estimate from the consultant. The proposed stormwater and combined sewer separation rates were approved by the Village Board on September 26, 2016. Village staff will be presenting design contracts for budgeted projects in the near future.
September 23, 2016	The proposed storm water and combined sewer separation rates will be considered for second reading by the Village Board for first reading on September 26, 2016. Village staff has responded to questions regarding prior special assessments.
September 16, 2016	The proposed storm water and sewer separation rates were presented to the Village Board for first reading on September 12, 2016. Village staff is proceeding to negotiate a design contract for the CDBG-DR grant funded combined sewer separation project on North Biermann.
August 26, 2016	A higher fixed rate for non-residential properties is also under consideration.
August 19, 2016	Staff is expecting an updated planning level cost estimate from the consultant. The rate study consultant will perform an analysis to determine if the proposed $9.00 fixed monthly rates supplemented by sales tax revenue could fully fund the unfunded combined sewer separation and storm water elements in the Capital Improvement Program (CIP).
August 12, 2016	Staff has requested an updated planning level cost estimate from the consultant. IEPA has indicated that sales tax revenue could be used as a dedicated source of revenue to repay future low interest loans.
July 29, 2016	A discussion of road projects that included combined sewer separation was included in the July 25, 2016 presentation. Staff indicated that these types of projects should be high priority.
July 22, 2016	A discussion of road projects that include combined sewer separation will be included in the July 25, 2016 presentation at the Village Board meeting..
June 15, 2016	A funding source for road projects with combined sewer separation elements needs to be identified for these projects to move forward. Staff will present a breakdown of unfunded project elements at a future Committee of the Whole meeting.
June 10, 2016	A contract for design of the Astor Court/Myrtle/Central Project has been executed. A kickoff meeting was held last week.
May 27, 2016	Contract for design of the Astor Court/Myrtle/Central Project, which includes combined sewer separation in addition to the road improvements, was approved by the Village Board. A kickoff meeting has been scheduled.
May 13, 2016	A progress meeting was held on May 10, 2016 to discuss routing of the proposed storm sewers and identify potential utility conflicts. It is anticipated that the project could achieve a minimum of 80% separation in the 100 Acre study area, although we are optimistic that higher levels can be achieved.
May 6, 2016	There has been one progress meeting with Burke Engineering. A second progress meeting is scheduled for May 10, 2016. Although there are multiple conflicting utilities, it appears that it would be physically possible to install a new storm sewer in the corridor. Coordination with the Green Infrastructure Project (Conservation Design Forum) will be required. Recommendations for combined sewer separation are tentatively scheduled for presentation at the May 23, 2016 Village Board meeting.
April 29, 2016	Portions of the presentation of water and sewer rate study update to the Village Board will be delayed until completion of the water audit. Recommendations for combined sewer separation, flood control funding, and IEPA loan funded projects may be presented ahead of time as they are not dependent on water usage.
April 15, 2016	The presentation of water and sewer rate study update to the Village Board will be delayed until the schedule for completion of the water audit is determined.
April 1, 2016	The water and sewer rate study update will be presented to the Village Board in April. Recommendations for combined sewer separation and flood control funding will be included.
March 25, 2016	A meeting was held on March 22, 2016 with CBBEL to discuss separation of the Washington Corridor.
February 26, 2016	The Washington Corridor combined sewer separation study is ongoing. The Village expects to receive CDBG-DR funds for one property purchase, one combined sewer separation project, and the Washington Corridor Green Infrastructure. County staff will be visiting the property proposed for purchase.
February 19, 2016	Field work for the Washington Corridor combined sewer separation study is nearly completed. Mr. O’Connor, the resident on South Euclid, has been notified of the County’s intent use CDBG-DR funds to purchase his property. His son will be attending a County open house to express support for the project. The residents on North Biermann have been notified by mail of the County’s intent to fund a combined sewer separation project on their street. Design of several combined sewer separation projects is included in budget requests for FY16/17. The rate study will identify funding needed for construction. The kick-off meeting for the Washington Area Flood Study (Burke Engineering) included a discussion of storm sewer routing, possible conflicts, and coordination with the green infrastructure project. Field work will be conducted as weather permits. Village staff will be requesting a design proposal for the Astor Court/Myrtle combined sewer separation project in the near future. The design effort will be combined with bond referendum funded road improvements. Village staff has completed refining the cost estimates for combined sewer separation and submitted them for inclusion in the water/sewer rate study. Based on discussions with Village staff, the proposal for Combined Sewer Separation Alternate Two has been split into two phases for timing and budgeting purposes. It is anticipated that the first phase will be presented to the Village Board for consideration in December. Village staff received a proposal from Burke Engineering for refinement of one of the proposed projects in the Burke Flood Control Study (Combined Sewer Separation Alternate Two). The study area includes portions of Highland, Monterey, Washington, Euclid, and other streets in the combined sewer area. The original estimate for separation of this area was $9.7 million. This study would further refine the proposed routing and cost and coordinate with the proposed green infrastructure improvements on Washington.

Washington Area Combined Sewer Separation Project

GENERAL INFORMATION

OVERVIEW

PUBLIC NOTICE: IEPA FINANCIAL ASSISTANCE

Monterey Avenue (Washington to Park)

Washington Sewer Separation - Section Two

Washington Sewer Separation - Section Three

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