Freedom of Information Act Policy Explanation and Procedures

The Freedom of Information Act, 5ILCS 140/1 et seq., is the Illinois Statute governing the inspection of public records. This act provides for public inspection of records in the possession of the Village of Villa Park. Exemptions are also provided to insure the confidentiality of certain records.

To receive copies of records or to personally inspect records, a Freedom of Information Act Request Form must be completed. The completed form can be dropped off at the Village Hall or Police Station, placed in the drop box located in the Village Hall parking lot or mailed to:

Village Manager's Office
Village of Villa Park
20 S. Ardmore Avenue
Villa Park, Illinois 60181

Any Freedom of Information Act Request Form faxed to the Village after regular working hours (8:30 a.m. to 5:00 p.m. Monday-Friday) will be considered received on the next business day. All information requested on the form must be completed.

The Village will respond in writing within seven (7) working days. The Village may give notice of an extension of time needed, which will not exceed seven (7) working days. The Village will respond in one of the following ways:

1. Provide a written response approving the request and advising of the availability of the records and the fee for copying such records.

2. Advise via written response that the documents requested for personal inspection are available and will be held at a specific Department for a period of one (1) week. Any copies made during this inspection are subject to the fee schedule below.

3. Approve the request in part and deny the request in part.

4. Deny the request. Denial of a request for records will be in writing. This denial will cite the exemption as provided in Section 7 of the Act. The appeal process will also be explained in such denial letter.

The fee schedule for reproduction of records is as follows:

$0.25 Per copied page
$3.00 Large drawings/Maps
$1.00 Certification Fee
Total Cost Any items which need to send out for reproduction must be pre-paid

Freedom of Information Act Request Form is provided below in easy to view and print PDF format. This form can be downloaded, completed and either dropped off or mailed to the Village. This form cannot be accepted electronically (via e-mail).

Freedom of Information Act Request Form