St. Charles Road Bridge Improvement Project
|Project Location(s):||St. Charles Road bridge over Salt Creek|
|Project Status:||Under Design|
|Tentative Completion Date:||TBD|
|Phase I Engineer:||V3 Companies of Illinois, Ltd.|
|Design Engineer:||V3 Companies of Illinois, Ltd.
1. V3 Companies of Illinois, Ltd.
2. TranSystems Corporation
3. Civiltech Engineering, Inc.
|Awarded Contract Amount:||TBD|
|Funding Sources:||Street Improvement; STP-BR Grant|
Provide necessary interim repairs to the bridge.
The St. Charles Road Bridge Improvement Project consists of replacement of neoprene expansion joints with silicone expansion joints, installation of new retainer plates, cleaning and re-grouting of a keyway, and removal and replacement of bituminous surface course and waterproofing membrane. St. Charles Road has been resurfaced in 2010. It will also consist of Design Engineering and Construction Oversight by a consulting engineer. St. Charles Road Bridge was excluded from the resurfacing project due to necessity of addressing the structural components of the bridge.
This project will provide marked benefits to a larger portion of the Village of Villa Park, as well as pass-through motorists (average daily traffic on St. Charles Road between Illinois Route 83 and Westmore Meyers Road is 26,400).
- Phase I Preliminary Engineering - V3 Companies of Illinois, Ltd.
- Phase II Engineering - V3 Companies of Illinois, Ltd.
|January 17, 2019||Staff has attended several meetings related to the land acquisition process. Staff is working with AT&T to resolve issues with their utilities. Staff is also in the process of reviewing consultant qualifications for Phase III engineering services and has interviews scheduled next week with shortlisted consultants.|
|January 10, 2019||Staff attended an IDOT Land Acquisition kick-off meeting this week. The land acquisition process is now underway.
Staff is continuing to work with AT&T to resolve issues with their utilities, and is also in the process of reviewing consultant qualifications for Phase III engineering services.
|January 3, 2019||Village Staff is working with AT&T to resolve issues with their utilities. Staff is in the process of reviewing consultant qualifications for Phase III engineering services. Staff is also working through the required land acquisition process.|
|December 20, 2018||Village Staff is in the process of reviewing consultant qualifications for Phase III engineering services.|
|December 13, 2018||Village Staff is working with AT&T to resolve issues with their utilities.|
|December 6, 2018||The Village had a conference call with AT&T to discuss the relocation of their utility.|
|November 29, 2018||The Village has advertised a Request for Qualifications (RFQ) for Phase III construction engineering services (link).|
|November 15, 2018||The Village is working to submit the required stormwater certification paperwork to DuPage County for review.|
|November 8, 2018||The Village met with the County to discuss stormwater requirements.|
|November 1, 2018||A meeting was held with the Village, Elmhurst, V3, and AT&T to discuss the conflict with an AT&T utility.|
|August 3, 2018||The design engineer is working to prepare plans and specs.|
|July 12, 2018||A design kick-off meeting was held with IDOT on July 9, 2018. The consultant will be starting design shortly.
|July 5, 2018||A design kick-off meeting has been scheduled with IDOT for July 9, 2018.|
|June 28, 2018||Staff has received notification from IDOT that the finding and engineering agreements for Phase II design engineering have been approved. Staff is working with IDOT to schedule a kick-off meeting.|
|April 12, 2018||Agreements have been submitted to IDOT and Staff is waiting for IDOT approval to start Phase II design engineering.|
|March 29, 2018||Staff is in the process of submitting signed agreements to IDOT.|
|March 8, 2018||Staff has received approval form IDOT to execute the Phase II funding agreement and will present it for consideration at the March 26th, 2018 Board Meeting.|
|March 1, 2018||Staff shortlisted V3, Transystems, and Civiltech for Phase II Design Engineering and selected V3. Staff has requested a proposal from V3 to perform the work.
|February 22, 2018||Staff is reviewing consultant qualifications to select a Phase II design engineer. Staff has received approval from IDOT to execute the Phase II funding agreement and will present it for consideration at an upcoming Board Meeting.|
|February 15, 2018||Consultants are required to submit their qualifications for Phase II Design to the Village by February 16, 2018.
|February 1, 2018||IDOT informed the Village that the process used in selecting the Phase II Engineer will not meet their newly revised standards and the Village will need to restart the selection process.
|January 25, 2018||The Village received an award for the emergency repairs to St. Charles Road bridge from the Suburban Branch of APWA.
|December 7, 2017||Village staff has received the proposed Local Agency Agreement (LAA) to provide 80% funding for Phase 2 design. It will be presented to the Village Board in January. We are still awaiting IDOT approval of the Phase 2 engineering agreement.
|November 22, 2017||Staff has received approval from IDOT to execute the Phase II funding agreement and will present it for consideration at an upcoming Board Meeting. IDOT has issued comments on the draft design engineering agreement and the consultant is working to address those comments.
|September 29, 2017||All lanes have been reopened following the completion of the emergency repairs and IDOT's approval.|
|September 22, 2017||The temporary repairs were completed this week IDOT has been notified of the repairs and we are awaiting their response. Staff received approval from IDOT to submit the Phase II design engineering agreement and has done so. Upon approval from IDOT staff will submit it to the Board for consideration.|
|September 15, 2017||The temporary repairs are scheduled to begin on September 18, 2017. This work will require 2 lanes of traffic to be closed. The work is scheduled to be done between morning and evening rush hours.|
|September 8, 2017||The emergency lane configuration was implemented. Staff is working to get the temporary repair measure implemented. Work on the temporary repairs could begin as soon as the week of September 11, 2017.|
|August 25, 2017||Staff has received approval from IDOT for the emergency lane configuration and is working with traffic control companies to get pricing and implement the lane changes.|
|August 4, 2017||Staff received notice from IDOT that the westbound outside lane must be closed to traffic. Also, the weight restriction on the bridge must be reduced to 15 tons max. Staff is working to implement these changes.|
|June 9, 2017||The Village was notified that this project has been awarded Major Bridge Funding which will cover up to 80% of the cost of construction.|
|May 5, 2017||Staff has selected V3 Companies for Phase II design engineering. Upon approval from IDOT to initiate Phase II a design contract will be submitted to the Board for consideration.|
|April 14, 2017||Staff interviewed the shortlisted consultants below. Upon selecting a firm staff will present a Phase II design contract to the Board.|
|March 24, 2017||Staff has reviewed the qualifications and shortlisted Civiltech Engineering, Inc., Transystems, and V3 Companies to submit proposals and schedule interviews for Phase II design engineering.|
|March 10, 2017||Staff is reviewing consultant qualifications to determine the best fit.|
|February 17, 2017||Staff has requested qualifications from consultants for Phase II design engineering be submitted by March 3, 2017.|
|February 10, 2017||A presentation to the FHWA was made on February 7, 2017 and Staff was given the approval to move forward with the selection of a Phase II consultant.|
|January 27, 2017||A presentation to the FHWA will be made on February 7, 2017 in an attempt to receive approval for Phase II design engineering to begin.|
|November 18, 2016||Phase I is nearly complete. Upon completion a proposal for Phase II will be brought to the Board for consideration.|
|September 16, 2016||Engineering consultant continues to work on the Phase I requirements. An application for Major Bridge Funding was submitted on September 9, 2016.|
|September 9, 2016||Staff reviewed a grant application for Major Bridge Funding. The application will be submitted on September 9, 2016.|
|August 12, 2016||Engineering consultant continues to work on Phase I requirements. IDOT has informed the Village of a possible funding source for part of the improvements and a grant application is being prepared.|
|July 8, 2016||A traffic control plan was submitted to IDOT. Engineering consultant continues to work on the Phase I requirements.|
|April 29, 2016||Engineering consultant continued to work on Phase I requirements.|
|March 18, 2016||An IDOT Phase I kick-off meeting was held on March 15, 2016.|
|February 26, 2016||Phase I Engineering is ongoing.|
|January 29, 2016||V3 Companies has submitted the Bridge Condition Report (BCR) to IDOT and continues to work on other Phase I Engineering tasks.|
|December 4, 2015||Soil borings were completed this week.|
|November 27, 2015||Soil borings continue to be taken and are expected to be complete early next week.|
|November 20, 2015||Engineering consultant V3 Companies has completed the necessary topographic survey work. Soil borings are expected to take place within the next week weather permitting.|
|October 30, 2015||An IDOT kick-off meeting has been scheduled for November 4, 2015. Staff has submitted a scope of work and budget change request to the Illinois Department of Commerce and Economic Opportunity (DCEO) to repurpose $80,000 in grant funds towards Phase I Engineering.|
|October 16, 2015||Staff is currently working with engineering consultant V3 Companies to schedule an IDOT kick-off meeting. Staff received copies of the approved Phase I Preliminary Engineering Services Agreement and the executed Local Agency Agreement from IDOT this week. The consultant has begun preliminary design efforts for this project, including surveying, utility coordination and data collection.|
|October 2, 2015||An internal kick-off meeting with the consultant was held on October 1, 2015.|
|September 25, 2015||Staff received notice from IDOT this week that the Phase I Preliminary Engineering Services Agreement with engineering consultant V3 Companies has been approved. The Village may proceed with Phase I engineering. Staff is now working with the consultant to schedule an IDOT kick-off meeting.|
|July 3, 2015||IDOT has placed the project temporarily on hold.|
|May 8, 2015||The Phase I Preliminary Engineering Services Agreement with engineering consultant V3 Companies that was approved at the April 27, 2015 Village Board meeting was submitted to IDOT this week for processing and approval. Staff is now awaiting IDOT notice to proceed with Phase I engineering.|
|May 1, 2015||A Phase I Preliminary Engineering Services Agreement with engineering consultant V3 Companies was approved at the April 27, 2015 Village Board meeting. Staff is now awaiting IDOT notice to proceed with Phase I engineering.|
|April 24, 2015||Staff has submitted a Phase I Preliminary Engineering Services Agreement with engineering consultant V3 Companies for consideration by the Village Board at the April 27, 2015 Village Board meeting.|
|April 17, 2015||The Local Agency Agreement (LRA) with IDOT to provide 80% STP-BR funding for Phase I Preliminary Engineering was approved at the April 13, 2015 Village Board meeting.|
|April 10, 2015||IDOT has requested that the Local Agency Agreement (LAA) to provide 80% STP-BR funding for Phase I Engineering be executed by the Village. The LAA will be presented to the Village Board on April 13, 2015. Staff has received a proposed Phase I Preliminary Engineering Services Agreement for execution. The agreement was previously submitted to IDOT for review and approval. The engineering agreement will be presented to the Village Board for approval prior to start of the project.|
|February 20, 2015||Staff submitted draft Phase I agreements to IDOT this week for review.|
|February 6, 2015||Staff has received notice from IDOT that the project will receive funding for a portion of Phase I Engineering under the STP Bridge Program.|
|January 30, 2015||Staff has received preliminary, unofficial notice from IDOT that this project will likely be approved for funding under the STP Bridge Program.|
|January 9, 2015||The underwater inspection of the bridge piers has been completed and a report has been submitted to the Village.|
|December 12, 2014||The underwater inspection of the bridge piers is tentatively scheduled to take place within the next two weeks.|
|November 21, 2014||Staff submitted a letter to IDOT this week requesting funding for this project under the STP Bridge Program.|
|November 14, 2014||Staff has scheduled a kick-off meeting with IDOT today, November 13, 2014. Staff is also working to schedule an underwater inspection of the bridge piers.|
|November 7, 2014||Staff is working to schedule a kick-off meeting with IDOT. Staff is also working to schedule an underwater inspection of the bridge piers.|
|October 31, 2014||A notification letter regarding the bridge weight limit posting has been sent to IDOT. A notification letter regarding the new bridge weight limit restrictions has been sent out to local businesses.|
|October 24, 2014||Staff has posted signage for the bridge weight limit restrictions imposed by IDOT. Staff met this week with engineering consultants Allen Engineering and V3 Companies, and also with the City of Elmhurst to discuss the bridge's condition and to determine the course of future bridge improvements.|
|October 17, 2014||IDOT has mandated bridge weight limit restrictions. Staff is working to post signage for those restrictions. Staff has met with engineering consultants Allen Engineering and V3 Companies to discuss the bridge's condition and to determine the course of future bridge improvements.|
|September 12, 2014||Staff met with engineering consultants Allen Engineering and V3 Companies to discuss the bridge's condition. It was determined that the bridge superstructure will most likely need to be replaced within the next ten years. The Village will proceed with currently proposed deck repairs to improve rideability and protect the beams from further deterioration. Staff received revised, pre-final plans an specifications this week.|